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This position requires - Clear Background, Drug Test, and Education Check.
Must be authorized to work in the US for any employer without Sponsorship.
(Principal Only! No Corp to Corp)

Position Title: 7548-Executive Assistant
Location: South San Francisco CA

Pay Rate: DOE

Position Title: Executive Assistant

Location: South San Francisco CA

Pay Rate : DOE

3 month contract


Job Desc

We are looking for a collaborative, organized, proactive individual with a strong attention to detail to support members of the executive team for the Transplant Diagnostics Division based in South San Francisco, CA. The ideal candidate will be professional, personable and poised in interactions with internal employees as well as external customers.   the Executive Assistant must be able to schedule meetings and handle travel logistics in various regions, across multiple time zones, with a close attention to detail. This role is also involved in arranging logistics for team building exercises, internal town hall meetings, and certain offsite events.


Key Responsibilities: 

·         Completes a variety of administrative tasks for the executive team including: managing complex schedules and activities; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans (both domestic and international), itineraries, and agendas

·         Manage office facility as needed, including: greeting visitors, covering reception, coordinating package pickups and deliveries, ordering food and office supplies, maintaining common spaces, etc.

·         Coordination and support (itinerary, agenda, slide deck, materials, communication) for key leadership meetings and events

·         Support customer facing programs and logistics as needed

·         Maintain professional and courteous verbal and written communications with all internal and external audiences

·         Strong interpersonal skills with the ability to relate easily with business partners and staff at all levels within the company

·         Create and support communications for division-wide distribution

·         Support key customer meetings, conferences, employee town halls and large special events

·         Handle sensitive information requiring a high degree of discretion and confidentiality

·         Actively find creative ways to encourage company culture

·         Problem solver who seeks innovative ways to improve processes and effectively communicates solutions

·         Contributes to an upbeat, organized feel of the administrative team

·         Perform all other duties as assigned or requested


Minimum Requirements/Qualifications:

·         4+ years of experience in a role requiring administrative support with increasing levels of responsibility

·         Bachelor's degree preferred

·         Excellent communication skills

·         Highly organized and diligent

·         High sense of urgency and the ability to prioritize and execute multiple projects/tasks with deadlines

·         Experience with video conferencing tools (such as WebEx, Skype, etc.)

·         Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)



If you're qualified and interested in this position, please reply to the following questions:


1. An attachment of your updated resume in MS Word document format

2. Your desire pay rate?

3. Your availability for interview, if selected?

4. When can you start?

We encourage Minorities, Women, Protected Veterans and Disabled individuals to apply for all positions that they may be qualified for. We maintain a drug-free workplace and perform pre-employment substance abuse testing and background checks


If you are interested in this position, please submit your resume in a Word Document with the month and year that you have worked at each previous position to - Karen@norlandgroup.com and copy: 7548-Executive Assistant to the email Subject Line.

Or click this email link and attach your resume in a MS Word Document format

Job Posted Date: 10/5/2018